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13.3. Printing Invoices and Finalizing

PRINTING INVOICES AND FINALIZING

The last 2 steps of the invoice processing are the most important steps.  Once the invoices are printed and sent, the last step will be to finalize the invoices.

  1. Click on Print Office Invoices button.  This will print a summary of all invoices for each office in office order.  Many boards use this as a cover sheet for all the agent invoices that are sent to the office. 
  2. Next, click on the Print All Invoices button and follow the prompts to print your invoices.  You will be asked the type of invoices you want to print (REALTOR or Affiliate) and then which invoice FORM you want to use.

Please Note that the Form Type is different than what form you would have set in the Company Setup for the invoices generated during the year.

  1. CREATE A BACKUP OF YOUR SYSTEM BEFORE RUNNING THIS LAST STEP.
  2. Once all the invoices are printed and are placed in the mail, then click on the FINALIZE INVOICES button.
  3. Please wait until the process is complete.

DO NOT CLICK THE FINALIZE BUTTON UNLESS YOUR INVOICES ARE READY TO BE MAILED. THIS PROCESS WILL MOVE ALL THE INVOICES INTO THE INVOICE MODULE AND UPDATE ALL MEMBER RECORDS.  THIS CANNOT BE UNDONE!!!!

Please notify the RJR office when you are ready to finalize your invoices.  This process will also upload files to the secure server for the eDues clients and will be loaded to allow members to renew securly online.

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